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The Sample Roof Certification form serves as a crucial document for homeowners and contractors alike, providing essential assurances about the integrity of a roof following inspection or repair. This form must be issued on the official letterhead or invoice of a licensed roofing contractor, ensuring that it contains specific information such as the contractor’s name, address, telephone number, and license number. At its core, the certification states that the roof has been inspected and deemed moisture-proof for a minimum of two years, a vital assurance for potential buyers and lenders. The form outlines the scope of the inspection, which is based solely on visible elements observed during the assessment. It also clarifies that the inspector holds no personal interest in the property or transaction, thereby maintaining objectivity. Importantly, the certification excludes coverage for damage resulting from severe weather, foot traffic, or natural disasters, as well as limitations regarding attached structures like patio covers. This document, therefore, not only establishes a timeline for warranty but also delineates the boundaries of coverage, making it an indispensable tool in real estate transactions.
Dos and Don'ts
When filling out the Sample Roof Certification form, it is crucial to follow specific guidelines to ensure accuracy and compliance. Here are some dos and don'ts to consider:
- Do use a licensed roofing contractor’s letterhead or invoice for the certification.
- Do include the contractor’s name, address, telephone number, and license number.
- Do clearly state that the roof is certified, warranted, or guaranteed to be moisture-proof for a minimum of two years.
- Do ensure that the certification includes the address of the subject property.
- Don't omit any details regarding the inspection process or the condition of the roof.
- Don't certify the roof if there is any evidence of leaks or damage that has not been addressed.
- Don't apply the certification to patio covers or porches; it only applies to livable areas.
By adhering to these guidelines, you can help ensure that the Sample Roof Certification is filled out correctly and serves its intended purpose.
How to Use Sample Roof Certification
Filling out the Sample Roof Certification form is an essential step for ensuring that the roof has been properly inspected and certified. This certification provides assurance to potential buyers or lenders regarding the condition of the roof. Below are the steps to complete the form accurately.
- Begin by printing the form on your company's letterhead or invoice. Ensure that the letterhead includes your company name, address, telephone number, and state roofing license number.
- In the designated area, write the address of the subject property for which the roof certification is being issued.
- State that the certification is based on an inspection conducted by a qualified roofer from your firm. Include a statement that roof inspection and/or repairs have been completed in a workmanlike manner.
- Confirm that the roof covering is in satisfactory condition and specify that there is no evidence of leaks at the time of inspection.
- Indicate that the inspection was conducted by observing visible elements while walking over the roof surface.
- Include a declaration that you have no interest present or prospective in the property, buyer, lender, or any other party involved in the transaction.
- Clearly state that the roof is certified (or warranted or guaranteed) to be moisture proof (or water tight) for a minimum of two years.
- Add a disclaimer mentioning that severe weather and unforeseen problems, such as leakage caused by foot traffic, natural disasters, or issues related to skylights and heat/cool units, are not covered by this certification.
- Specify that the certification does not apply to any patio covers or porches attached to the home, only the livable area.
- Finally, fill in the date of the certification, sign the form, and include your title below your signature.
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Documents used along the form
When dealing with roofing projects, several forms and documents accompany the Sample Roof Certification form. Each of these documents serves a specific purpose and helps ensure clarity and compliance throughout the roofing process. Below is a list of commonly used documents.
- Roof Inspection Report: This document details the findings from the roof inspection. It outlines any issues discovered during the assessment and provides recommendations for repairs or maintenance.
- Roofing Contract: A formal agreement between the contractor and the property owner, this document specifies the scope of work, costs, and timelines for the roofing project.
- Warranty Information: This document outlines the terms of the warranty provided by the roofing contractor. It details what is covered, the duration of coverage, and any exclusions.
- Change Order: If modifications to the original contract are necessary, a change order documents these changes. It includes details about the new work, costs, and any adjustments to the timeline.
- Invoice: After the completion of work, the contractor issues an invoice. This document lists the services rendered, costs, and payment terms.
- Permits: Depending on local regulations, permits may be required for roofing work. This document proves that the contractor has received the necessary approvals from local authorities.
- Insurance Certificate: This document verifies that the contractor holds appropriate insurance coverage. It protects both the contractor and the property owner in case of accidents or damages.
- Payment Receipt: Once payment has been made, a receipt is issued. This serves as proof of payment for the services rendered.
- Final Inspection Report: After the project is completed, a final inspection report confirms that all work meets the required standards and specifications.
Each of these documents plays a vital role in the roofing process, providing necessary information and protection for all parties involved. Proper documentation ensures that expectations are clear and that the project runs smoothly.
Misconceptions
Here are ten common misconceptions about the Sample Roof Certification form:
- It guarantees a leak-free roof for life. The certification only guarantees the roof to be moisture-proof for a minimum of two years.
- Any contractor can issue a certification. The certification must be on a licensed roofing contractor’s letterhead or invoice.
- All roof types are covered. The certification does not apply to patio covers or porches, only to the livable area of the home.
- Inspection includes hidden areas. The inspection is limited to visible elements and does not account for hidden damage.
- Severe weather is covered. The certification explicitly states that severe weather and unforeseen problems are not covered.
- It is a warranty. While it may be referred to as a warranty, it is essentially a certification of current conditions.
- All repairs are guaranteed. The certification only covers the roof's condition at the time of inspection, not future repairs.
- Foot traffic damage is covered. The certification does not cover leaks caused by foot traffic on the roof.
- The inspector has a vested interest. The form states that the inspector has no present or prospective interest in the property or parties involved.
- It is a comprehensive inspection. The inspection is based on a visual assessment and may not reveal all potential issues.
File Specs
| Fact Name | Description |
|---|---|
| Certification Requirements | The certification must be on a licensed roofing contractor’s letterhead or invoice. |
| Contractor Information | The form must include the contractor’s name, address, telephone number, and license number. |
| Moisture Proof Guarantee | The roof is certified to be moisture proof for a minimum of two years. |
| Inspection Process | Inspections are based on visible elements observed while walking on the roof surface. |
| Limitations of Certification | This certification does not cover damage from severe weather or issues caused by foot traffic. |
Key takeaways
When filling out and using the Sample Roof Certification form, consider the following key takeaways:
- Use Official Letterhead: The certification must be printed on the licensed roofing contractor’s letterhead or invoice.
- Include Essential Information: Ensure that the contractor’s name, address, telephone number, and license number are included on the form.
- Property Address: Clearly state the address of the property for which the roof certification is being issued.
- Inspection Basis: The certification is based on an inspection performed by a qualified roofer, who assesses the roof's visible elements.
- Certification Duration: The roof is certified to be moisture proof for a minimum of two years from the date of inspection.
- Limitations of Certification: The certification does not cover damage from severe weather, foot traffic, or natural disasters.
- Exclusions: The certification applies only to the main livable area of the home and does not extend to patio covers or porches.