Table of Contents
The DA Form 2062, commonly known as the Hand Receipt, is a crucial document used within the U.S. Army for tracking and managing government property. This form serves multiple purposes, including the transfer of accountability for items between individuals or units. It includes essential information such as hand receipt numbers, stock numbers, item descriptions, and quantities. The form is structured to accommodate various scenarios, whether it is a standard hand receipt, a hand receipt for quarters furniture, or a hand receipt annex for components. Each section of the form requires specific details, such as condition codes and accounting requirements codes, which are necessary for accurate record-keeping. The DA Form 2062 is governed by DA PAM 710-2-1, ensuring compliance with Army regulations. Understanding how to properly fill out and utilize this form is vital for maintaining accountability and ensuring that all property is accurately tracked and managed. This article will delve into the key aspects of the DA Form 2062, providing insights on its importance and practical applications within military operations.
Dos and Don'ts
When filling out the DA form, it’s important to be thorough and accurate. Here are some key dos and don’ts to keep in mind:
- Do double-check all information for accuracy before submitting the form.
- Do ensure that you have the correct hand receipt annex number listed.
- Do use the appropriate accounting requirements code (ARC) when necessary.
- Don’t leave any required fields blank; each section must be filled out completely.
- Don’t use outdated versions of the form; always use the most current edition.
- Don’t forget to verify the quantity of items being recorded to avoid discrepancies.
How to Use Da
Completing the DA form requires attention to detail to ensure all necessary information is accurately recorded. This process will help maintain proper accountability for items received or issued. Follow these steps to fill out the form correctly.
- Identify the Purpose: Determine if you are using the form as a hand receipt, for quarters furniture, or for components receipt. This will guide how you fill out certain sections.
- Fill in the From and To Sections: Write the name of the person or organization issuing the hand receipt in the "FROM" section and the recipient's information in the "TO" section.
- Enter the Hand Receipt Number: In the designated area, input the hand receipt number. If applicable, include the annex number.
- Provide Item Details: For each item, fill in the stock number, description, and quantity. Ensure that the information is clear and accurate.
- Complete the SEC UI AUTH Section: Depending on the purpose of the form, fill in the required codes. For hand receipts, enter the hand receipt annex number. For quarters furniture, include condition codes. For components receipt, input the Accounting Requirements Code (ARC).
- Review Your Entries: Double-check all the information for accuracy. Make sure that all required fields are completed and that there are no typos.
- Sign and Date the Form: Finally, ensure that the form is signed and dated by the appropriate parties to validate the transaction.
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Documents used along the form
The DA Form 2062 is a vital document used primarily in the U.S. Army for tracking property and equipment. However, it often works in conjunction with several other forms and documents that help ensure proper accountability and management of military assets. Below are five commonly used forms that accompany the DA Form 2062.
- DA Form 3749: This form is known as the Equipment Receipt. It is used to record the transfer of equipment from one individual to another. It includes details such as the type of equipment, its condition, and the signatures of both the giver and receiver.
- DA Form 3161: Often referred to as the Request for Issue or Turn-In, this form is used to request the issuance of equipment or to document the return of equipment to supply. It includes information about the items being requested or returned, including quantities and descriptions.
- DA Form 7000: This is the Financial Liability Investigation of Property Loss form. When property is lost or damaged, this form helps determine who is financially responsible. It includes a thorough investigation report and the findings of the responsible parties.
- DA Form 1687: This form is the Notice of Delegation of Authority – Receipt for Supplies. It designates individuals authorized to receive supplies on behalf of a unit. This ensures that only authorized personnel can handle property transactions.
- DA Form 2064: This is the Inventory Management Report. It provides a summary of inventory levels and helps units manage their supplies effectively. It includes details on stock levels, usage, and discrepancies.
These forms work together to enhance the accountability and management of military property, ensuring that all transactions are properly documented and that personnel are held responsible for the equipment they handle. Understanding these documents can greatly assist in navigating the complexities of military logistics.
Misconceptions
Misconceptions about the DA Form 2062 can lead to confusion and errors in handling military property. Here are seven common misconceptions:
- It is only for equipment. Many believe the DA Form 2062 is exclusively for equipment. In reality, it also covers furniture and other items.
- Only officers need to fill it out. This form is often thought to be necessary only for officers. However, any service member responsible for property must complete it.
- It is a one-time document. Some think the DA Form 2062 is only needed once. In fact, it should be updated whenever there are changes in custody or condition of the items listed.
- It does not require signatures. There is a belief that signatures are optional. In truth, the form must be signed by both the hand receipt holder and the property book officer to be valid.
- Condition codes are not important. Many overlook the significance of condition codes. These codes are crucial for assessing the status and usability of items.
- It is the same as a property book. Some confuse the DA Form 2062 with a property book. While both are related to property accountability, they serve different purposes.
- Once filled, it cannot be changed. There is a misconception that the form cannot be altered after completion. However, it can be amended as necessary to reflect accurate information.
Understanding these misconceptions can help ensure proper use and compliance with military property management requirements.
File Specs
| Fact Name | Description |
|---|---|
| Form Purpose | The DA Form 2062 serves as a hand receipt for accountability of government property. |
| Governing Regulation | This form is governed by DA PAM 710-2-1, which outlines the procedures for property accountability. |
| Proponent Agency | The proponent agency for this form is the Office of the Deputy Chief of Staff for Logistics (ODCSLOG). |
| Publication Date | The current edition of DA Form 2062 is dated January 1982. |
| Obsolete Editions | Any editions prior to January 1958 are considered obsolete. |
| Item Accountability | Users must enter specific details such as stock number, item description, and quantity to ensure proper tracking. |
| Condition Codes | When used for quarters furniture, the form requires the entry of condition codes for assessment. |
| Accounting Requirements Code | For components receipts, the Accounting Requirements Code (ARC) must be included on the form. |
Key takeaways
Filling out and utilizing the DA Form 2062 effectively is crucial for maintaining accurate accountability of government property. Here are key takeaways to consider:
- Understand the Purpose: The DA Form 2062 is used as a hand receipt for property accountability. It serves to document the transfer of items from one individual or unit to another.
- Correct Information: Ensure all fields are filled out accurately. This includes the hand receipt number, stock number, item description, and quantity.
- Condition Codes: When using the form for quarters furniture, enter the appropriate condition codes to reflect the state of the items.
- Accounting Requirements Code: If the form is used as a hand receipt annex or for components receipt, include the Accounting Requirements Code (ARC) as required.
- Documentation: Retain copies of the completed form for your records. This documentation is essential for audits and accountability checks.
- Updates: Be aware that the edition of the form you are using may become obsolete. Always check for the latest version to ensure compliance.
- Training: Familiarize yourself with the guidelines outlined in DA PAM 710-2-1. Training on proper usage can prevent errors and ensure compliance.